Career Opportunities

The Program Assistant position is primarily responsible for providing high level administrative support by performing clerical functions such as preparing correspondence, and scheduling of committee meetings. The Program Assistant may also provide direct services to program participants.

Duties and Responsibilities:

• Accurately and promptly enters data
• Assists in the preparation of program materials
• Assists with the storage and distribution of Coalition educational materials
• Update return mail
• Facilitate client outreach via phone
• Participates and assists with health promotions, community activities, and health fairs
• Prepares all materials needed for monthly committee and/or other Coalition meetings
• Prepares letters, reports, and other needed materials to support staff, and the providers
• Prepares and delivers mailings
• Conducts field work tasks, e., mail delivery to the post office.
• Prepares Fax, correspondence, data entry, filings and faxes as needed
• Updates reports as directed
• Updates data in MIS system
• Ensure that copier machine is equipped with paper; provide trouble shooting assistance
• Performs other duties as deemed necessary to the success of the Coalition

Performance Standards:

1. Attainment of Annual goals established between supervisor and employee
2. Annual Performance Appraisal for Administrative Level

Skills and Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Experience and Education:

• Bachelor’s Degree in social services, healthcare or related field preferred
• A minimum of 2 (two) years of experience in a related field of work
• Training, education and/or experience may be substituted for certain minimum qualifications

Required Skills and Abilities:

• Able to add, subtract, multiply, and divide
• Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Able to establish and maintain effective working relationship with Coalition staff
• Able to read and comprehend simple instructions, short correspondence, and memos
• Able to work effectively with a diverse population and with different management levels
• Self-directed and able to work with minimal supervision
• Able to prioritize and work well in a fast pace and changing professional environment
• Able to travel and drive long distances (valid driver’s license, good driving record, and auto insurance are required)
• Must have excellent interpersonal and critical thinking skills
• Must have excellent written and oral communications skills (bilingual preferred)
• Customer service skills
• Detail oriented
• Understanding of cultural diversity
• Working knowledge of MS Office products (i.e., Excel, Word, and Outlook)

Working Conditions: 

 Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, hear and use hands and fingers to operate and handle keyboards and controls. The employee is occasionally required to walk and reach with hands and arms. Employee may be required to performed local and non-local travel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Applications Accepted Until: Position is filled

The Care Coordinator coordinates services for women and parents of infants who were screened for or referred to Healthy Start.

Position Description: JD#: FLVS016
Title: Care Coordinator – Healthy Start; Full Time/Varies

Essential Job Functions:

• Responds to Healthy Start referrals in a timely manner consistent with Healthy Start requirements.
• Provide education and support in childbirth, breastfeeding, women’s health, and parenting to pregnant women and families with children aged 0-3.
• Explain Healthy Start services to consumers, identify risk factors, and encourage consumers to participate.
• Develop cooperative working relationships with primary health care providers.
• Provide care coordination and referrals
• Maintain updated progress notes of services, referrals, and accomplishments in consumer files in a timely manner as outlined by Healthy Start Standards and Guidelines
• Ability to maintain a caseload of approximately 40+ consumers per month.
• Attend staff meetings, training and in-service as assigned by the Program Director or required by the agency.
• Ability to provide short-term psychosocial care, if qualifications are met
• Ensures that all client’s records are accurate, current and updated on a regular basis.
• Provide referral information to educate and improve client’s knowledge and understanding of available community resources, as well as link clients to services that support the well-being of women during pregnancy and/or during child’s infancy (e.g., WIC, food banks, housing, mental health service, etc.). The referrals or information provided should be based on the risks identified through the prenatal or infant screen and/or the initial contact interview. Intake coordinator may facilitate the referral process, to ensure client is connected.
• Ensure referrals, as well as closures, have been appropriately linked and documented within the database system and agency data function.
• Ensure required efforts are made when attempting to reach clients, as stated in the program’s guidelines.
• Follow appropriate telephone etiquette when answering incoming calls, when leaving messages (e.g., identify yourself and program, speak clearly when leaving messages, etc.) and or taking messages accurately by verifying callers information.
• Develop and maintain a comprehensive understanding of maternal/child health issues that are deemed risk factors during pregnancy and early childhood.
• Generate necessary correspondence in compliance with program guidelines of expected communications with clients and providers.
• Responsible for maintaining established quantity and quality standards.
• Professional work documentation and time management skills.
• Develop and maintain good working knowledge of the Well Family System and State of Florida Healthy Start Standards and Guidelines.
• Ensure referrals, as well as closures, have been appropriately linked and documented within the database system and agency data function.
• Prepare and submit appropriate administrative reports, accurately and on a timely basis
• Embrace and embody the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation
• Completes all orientation and mandated training activities, including E-Learning Courses, within required timeframes, and in accordance with the criteria established for this position.
• Perform any other duties as assigned.

Essential Qualifications:

Certifications/Licensures:

• Valid driver’s license and ability to obtain and maintain WestCare’s vehicle insurance is required.
• CPR Certification, First Aid Certification and an annual Tuberculosis test.

Education:

• Graduation from an accredited four-year college with a degree human services, social sciences, social work, nursing, health education, health planning, healthcare administration, or related field is preferred
• Other trainings, education and/or experience may be substituted for certain minimum qualifications.

Experience and Competencies:

• 2 years of public health/community development experience is required.
• Bilingual is preferred
• Able to work effectively with a diverse population
• Able to work in a fast pace and constantly changing professional environment
• Able to work well with a team
• Excellent communication skills, both written and oral
• Excellent interpersonal skills
• Able to prioritize and work well in a fast pace and changing professional environment
• Self-directed and able to work with minimal supervision
• Working knowledge of MS Office products (i.e. Excel, Word, and Outlook)
• Excellent communication skills;
• Ability to exercise good judgment and discretion
• Ability to work well in a team environment;
• Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality;
• Knowledge of HIPAA, Professional Ethics, Consumer Rights and Confidentiality
• Understands that different cultural and ethnic groups have different perceptions of health, wellness, behavioral health, and preventive health services
• Demonstrates respect for individual’s cultural and ethnic values when conducting assessments, developing Wellness and Recovery Plans, and providing services
• Understands that different cultures define and perceive family and its importance differently
• Demonstrates ability to work effectively with culturally diverse staff and populations
• Ability to use trauma informed care principles including ensuring consumer safety, preventing/avoiding re-traumatization, maximizing trustworthiness, enhancing consumer choice, maximizing collaboration, and emphasizing empowerment
• Ability to identify and describe key signs, symptoms, impact and manifestations of trauma
• Aware of the differences between trauma informed and trauma-specific services
• Understands the bidirectional relationships among substance use and mental disorders and trauma
• Understands the differences among various kinds of abuse and trauma, including: physical, emotional, and sexual abuse; domestic violence; experiences of war for both combat veterans and survivors of war; natural disasters; and community violence
• Familiarity with WestCare services and programs
• Demonstrates a high degree of dependability.
  o Maintains a good attendance record.
  o Observes working hours
  o Shows flexibility and is responsive to requests from supervisor
  o Works independently with minimal supervision
  o Exhibits characteristics of good workmanship, and integrity on the job
  o Work time is always productive
• Demonstrates ability to establish and maintain effective working relationships with consumers, co-workers, external partners, and regulatory agencies
  o Is courteous to consumers, staff, and all others.
  o Demonstrates tact at the appropriate time.
  o Cooperates with others both within and outside WestCare.
  o Works well with supervisor; accepts direction and supervision
  o Maintains a positive attitude toward work
• Ensures and maintains a safe working environment.
  o Work area is clean and orderly.
  o Verbalizes, understands and adheres to agency safety procedures.
  o Demonstrates appropriate use of Unusual Incident Reports, in accordance with the agency’s reporting procedures
• Presents a positive personal image
• Dresses and maintains a professional demeanor

Working Conditions:

•  Work is primarily performed in an office setting
• Some outdoor activities may be required.

Essential Physical and Mental Demands of the Job:

The employee must be able to perform the following essential duties and activities with or without accommodation:

Physical Demands:

• Requires mobility and physical activity: Having an adequate range of body motion and mobility to work in an office, residential, or outdoor environment including standing and walking (even and uneven surfaces), sitting for extended periods of time, bending, twisting, reaching, balancing, occasional lifting and carrying of up to 50 pounds. Use of computer and telephone systems is required which includes coordination of eye and hand, and fine manipulation by the hands (typing, writing, and working with files). Requires the ability to defend oneself and clients in physically abusive situations through the use of approved physical de-escalation techniques.
• Requires talking: Expressing or exchanging ideas by means of the spoken word. Talking is required to impart oral information to employees, clients, patients, and the public, and in those activities in which the employee is required to convey detailed or important spoken instructions to others accurately, loudly, or quickly.
• Requires hearing: Hearing is required to receive and communicate detailed information through oral communication.
• Requires seeing: Clarity of vision at 20 inches or less and at distance. This factor is required to complete paperwork for many of the employee’s essential job functions and to observe client behavior and activities in and out of the facility.
• The normal work routine involves no exposure to human blood, body fluids or tissues. However, exposure or potential exposure may be required as a condition of employment. Appropriate personal protective equipment will be readily available to every employee.

Mental Demands:

• Requires the ability to collect and analyze complex numerical and written data and verbal information to reach logical conclusions.
• Requires the ability to work and cooperate with clients, co-workers, managers, the public and employees at all levels in order to exchange ideas, information, instructions and opinions.
• Requires the ability to work under stress and in emotionally charged settings.
• The ability to defend oneself and clients in mentally/verbally abusive situations through the use of approved mental/verbal de-escalation techniques.

I acknowledge receipt of this position description, and understand I am responsible for understanding its contents, and to ask for clarification if I have any questions. I further understand this description is intended to describe the essential job functions and qualifications for this position. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time.

To apply, follow the link below:
https://www.paycomonline.net/v4/ats/web.php/portal/1A7434AA0E7AF1E47FE9A50D1DD3F001/jobs/463993

Applications Accepted Until: Position is filled